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EH&S recommends the following in advance of Medico’s visit:
- Retrieve your lab coats from soiled and/or clean lockers and have them ready for Medico to avoid delays.
- Create a spreadsheet inventory of all your lab coats (lab coat type, size, and quantity) for your records. A sample spreadsheet is available for download.
- If you have un-barcoded lab coats or barcoded lab coats that you inherited, ensure that an adhesive label with PI name, department, lab building, room number, and contact information is placed on the lab coat in a conspicuous area to identify new ownership (a Medico Repair Tag may be filled out and attached to the lab coat as an alternative).
The Medico teams anticipate a 9:30 – 10 AM start time to accommodate researchers. The teams will:
- Visit each lab to gather half of the lab’s lab coat inventory.
- Issue a receipt of lab coat types, sizes, and quantities taken.
- Install RFID chips on the lab coats and return them to the labs.
- Repeat the process for the second half of lab coats.
Researchers may refer to the PPE Lab Coat Selection Fact Sheet for information on specific lab coat types. Selection of the appropriate lab coat for hazards encountered in the lab is determined by the Lab Hazard Assessment Tool (LHAT).
EH&S is working with USC Business Services to streamline/convert lab coat ordering to an online process. In the interim, please:
- Use the Lab Coat Order Worksheet to select lab coat type, size, and quantity.
- Complete the LHAT and attach it to the worksheet.
- Email documents to firstname.lastname@example.org for review and approval.
- Route the worksheet to your purchaser to create the order in eMarket once approved by Lab Safety.
NOTE: If lab coats are needed quickly, you may participate in the Lab Coat Loaner Program offered by EH&S (see Borrow a Lab Coat).
The Lab Coat Loaner Program provides research staff and faculty with appropriate lab coats on a temporary basis until permanent lab coats can be purchased and delivered. Additionally, the loaners may be temporarily substituted for damaged or inappropriate lab coat types (e.g., polyester blends) while new ones are ordered. Researchers may use the coats for up to four (4) weeks and request additional time as needed. Loaners are available at UPC and HSC EH&S offices for convenient pick up.
For more information, consult the Lab Coat Loaner Fact Sheet.
Lab Coat Laundering is made available to principal investigators and their respective research groups through a partnership between the university and Medico. Participation in the program is encouraged, but not mandatory.
- Pick Up/Drop Off (PU/DO) locations at UPC and HSC will remain the same. To locate the nearest PU/DO station for your building, refer to:
- Laundering service is scheduled every Tuesday at UPC; every Thursday at HSC.
- It is recommended to withhold placing soiled coats in the soiled lockers until Medico can RFID-tag all lab coats. This avoids delays getting all your lab coats RFID-chipped and into laundry service.
DO NOT place lab coats without Medico RFID chips in laundry bags or soiled lockers! Without RFID chips, these lab coats may never return from the Medico plant. If you have un-barcoded lab coats or barcoded lab coats that you inherited, follow instructions on the RFID-Tag Lab Coat Guide Sheet to have RFID chips installed with new ownership information.
NOTE: Medico is visiting individual labs on each campus to RFID-tag customer-owned lab coats per the tentative schedule posted here: Medico UPC+HSC calendar, Medico UPC+HSC map.
- Medico – USC Site Visit Checklist.docx
- Medico UPC+HSC calendar
- Medico UPC+HSC map
- Sample Lab Coat Inventory spreadsheet
- PPE Lab Coat Selection Fact Sheet
- Lab Coat Order Worksheet
- Medico Repair Tag
Questions? Please contact:
- Scott Donaldson, Service Manager/Medico – (800) 464-6334, ext 540 or ScottD@medicolinen.com
- Maynor Hernandez, Director of Customer Service/Medico – (213) 749-4433, ext 270 or email@example.com
- Christopher Steffen, Buyer III/USC Procurement Services – (323) 442-1657 or firstname.lastname@example.org
- EH&S at (323) 442-2200 or email@example.com